Asia Pacific Theological Seminary (APTS)
444 Ambuklao Road, Baguio City, Benguet 2600, Philippines

Application Deadline: November 18, 2026

Asia Pacific Theological Seminary (APTS) invites qualified applicants to apply for the position of Purchasing Agent. This position coordinates the timely, economical, and ethical acquisition of goods and services and supports the seminary’s academic and campus operations through responsible stewardship, reliable supplier relationships, and accurate purchasing records.

Submit your resume and additional requirements to: apts.jobs@apts.edu

Position Summary

The Purchasing Agent coordinates the timely, economical, and ethical acquisition of goods and services for APTS. The role supports academic and campus operation through careful stewardship, reliable supplier relationships, accurate documentation, and compliance with approved purchasing procedures. APTS prepares ministerial leaders for Pentecostal/Charismatic churches in the Asia Pacific region. The Purchasing Agent supports this mission through responsible use of seminary resources and respectful service to its multicultural community.

Key Responsibilities

• Review purchasing requests: Confirm specifications, quantities, required dates, budget availability, and necessary approvals with requesting departments.

• Source and evaluate suppliers: Obtain competitive quotations as required by approved policy; compare quality, total cost, delivery, warranty, and after-sales support. Document selection recommendations.

• Negotiate and place orders: Negotiate favorable terms, prepare purchase orders, and obtain authorization before committing seminary funds.

• Coordinate deliveries: Track orders, communicate delays, and coordinate with designated receiving personnel to verify quantities and condition. Resolve shortages, defects, returns, and warranty claims.

• Support financial documentation: Provide purchase orders, receiving records, invoices, and supporting documents to Finance for verification and payment processing; investigate discrepancies.

• Maintain purchasing records: Keep organized supplier files, quotations, approvals, order histories, delivery records, and warranty information for review and audit.

• Plan recurring purchases: Coordinate replenishment needs with departments and inventory custodians, consolidate purchases where practical, and help prevent unnecessary spending or shortages.

• Monitor supplier service: Track delivery reliability and product quality, address recurring problems, and recommend alternative sources when appropriate.

• Report and improve: Provide updates on pending orders, spending, purchasing issues, and documented savings; recommend practical process improvements.

• Serve the seminary community: Work courteously with faculty, staff, students, and suppliers, and perform other purchasing-related duties assigned by the Head of Procurement at APTS.

Authority and Ethical Safeguards

• Act only within written purchasing authority, approved budgets, and applicable APTS procedures. Escalate exceptions for approval rather than bypassing controls.

• Maintain separation between purchasing, receiving, payment approval, and disbursement as assigned by administration; do not independently approve payment for purchases you initiate.

• Disclose actual or potential conflicts of interest and withdraw from affected supplier decisions when directed.

• Do not solicit or accept bribes, kickbacks, personal commissions, or gifts intended to influence purchasing decisions. Follow approved rules for vendor hospitality and gifts.

• Protect confidential bids, pricing, financial information, and institutional records.

  Report suspected irregularities through designated channels.

Required Qualifications

• Character that is “above reproach”: Demonstrate consistent honesty, moral integrity, self-control, accountability, and trustworthy conduct in personal and professional life. Maintain a reputation supported by conduct and references, not merely by the absence of complaints.

• Christian commitment and mission alignment: Demonstrate a Christian testimony and willingness to support APTS’s mission and Pentecostal/Charismatic identity, subject to approved institutional employment requirements.

• Education: Bachelor’s degree in business administration, accounting, supply chain management, or a related field; an equivalent combination of relevant education and practical experience may be considered.

• Experience: At least two years of relevant purchasing, procurement, logistics, or administrative experience involving supplier coordination and financial documentation.

• Purchasing competence: Ability to compare quotations, evaluate suppliers, negotiate professionally, prepare purchase orders, and maintain complete purchasing records.

• Financial and digital skills: Sound numerical accuracy, basic budget awareness, and proficiency with spreadsheets, email, and electronic records; ability to learn institutional purchasing systems.

• Communication and organization: Clear written and spoken English, careful attention to detail, effective follow-through, and the ability to manage competing deadlines.

• Service and teamwork: Respectful collaboration in a multicultural Christian academic environment, discretion with sensitive information, and willingness to accept supervision and correction.

  
  

  MEANING OF “ABOVE REPROACH”

  “Above reproach” means living with consistent integrity so that one’s conduct does not

  provide a legitimate basis for accusations of dishonesty, moral misconduct, or abuse of

  trust. It does not mean sinless perfection or immunity from criticism. It includes

  acknowledging mistakes, accepting correction, and taking corrective action. The biblical

  expression appears in qualifications for church leadership (1 Timothy 3:2; Titus 1:6–7);

  this job description applies its character principle to a position of financial trust, not to an

  ordained office.

  
  

  Application to purchasing: Be truthful in quotations and records; never falsify

  receipts or conceal conflicts of interest; avoid favoritism and improper personal

  benefit; handle funds and institutional property faithfully; and treat suppliers fairly.

  Character concerns should be considered on reliable evidence with an

  opportunity to respond, not on rumor or unsupported allegations.

Preferred Qualifications

• Purchasing experience in a school, seminary, church, nonprofit, or comparable service organization.

• Familiarity with local suppliers and purchasing practices in Baguio City and surrounding areas.

• Training in procurement, inventory control, accounting, or supply chain management.

• Experience using procurement or accounting systems and preparing purchasing reports.

Working Relationships and Conditions

Report directly to the Head of Procurement at APTS and work closely with Finance personnel, requesting departments, receiving staff, and inventory custodians. The role is primarily office- and campus-based and may require approved local supplier visits and delivery coordination. APTS should confirm the schedule, travel expectations, and any essential physical requirements before recruitment.

Expected Outcomes

• Goods and services obtained when needed, at appropriate quality and documented best value.

• Complete, accurate, and readily retrievable purchasing records.

• Purchases made within approved budgets and authorization limits.

• Prompt communication and resolution of order or supplier issues.

• Consistent ethical conduct, transparent decisions, and constructive service to departments.

Application Requirements

All applicants must submit the following documents as part of their application:

• Resume

• Cover Letter

• Education credentials, including diploma and transcript

• Certification from previous employer (not current employer)

• NBI or police clearance

• Medical certificate

• SSS/Pag-IBIG, PhilHealth numbers